Construction Boutique Meets Every SOPA Adjudication Deadline
An 8-lawyer Brisbane construction disputes boutique uses Quillio for payment claim and schedule drafting under the Building Industry Fairness (Security of Payment) Act 2017 (Qld), adjudication applications and responses, and contract review for AS 4902/AS 4000 amendments. The firm now meets every BIF Act timeframe — even on complex claims — and has cut adjudication response drafting time by around 60%.
What they were trying to solve
BIF Act timeframes are brutal. A respondent has 15 business days to serve a payment schedule (s76 BIF Act), and once adjudication is on foot the response must be served within 15 business days of receiving the application (s82). Missing a deadline means the claimed amount is owing. Adjudication submissions often reference hundreds of invoices, variation claims, and EOT claims — the work behind the submission was huge.
Why Quillio
Quillio ingests the payment claim, the contract, and the underlying project documents, and produces structured payment schedules and adjudication submissions. For respondents, it maps each claimed item against the contract and the evidence, flags items without supporting evidence, and drafts the reasons for non-payment. For claimants, it builds the claim quantum with reference to completed work and variations.
Implementation
Tested on 5 historical adjudications over 3 weeks, compared outputs to the lodged submissions, and rolled out for live matters. Extended to AS 4902/AS 4000 contract reviews in month 2.
Measurable outcomes
Per response under s82 BIF Act 2017 (Qld), including evidence mapping
Every s76 payment schedule and s82 adjudication response served on time
Standard payment schedule with reasons for withholding under s76
AS 4902/AS 4000 amended contract reviews — risk allocation and variation mechanism analysis
Firm now accepts adjudication work it previously turned away due to deadline pressure
"The 15-day timeframe under s82 doesn't care what else is on your desk. Quillio lets us say yes to adjudication work in busy weeks because we're not starting from a blank page at 8pm. The submissions are better too, because we're not rushing the evidence mapping."
How it works in practice
Payment claim and payment schedule drafting under BIF Act 2017 (Qld), adjudication applications and responses under s82, AS 4902/AS 4000 and GC21 contract review, EOT and variation claim analysis, and defects/practical completion disputes.
What they avoided
Turning away adjudication matters in busy quarters, briefing counsel on drafting that should be in-house work, or missing a BIF Act timeframe — which would have been catastrophic for a client.
Case study FAQs
Does Quillio know BIF Act timeframes?
Yes — Quillio applies the BIF Act 2017 (Qld) timeframes for payment claims (s68), payment schedules (s76), adjudication applications (s79), and responses (s82), and flags looming deadlines across matters.
What about NSW, VIC, and other SOPA regimes?
Yes — Quillio covers the Building and Construction Industry Security of Payment Acts in NSW, VIC, WA, SA, NT, ACT, and Tas, each with their own timeframes and procedural rules.
Can it review AS 4902 and AS 4000 contracts?
Yes — Quillio reviews amended AS 4902, AS 4000, GC21, and NEC/ECC contracts for risk allocation, EOT mechanisms, variation procedures, notice requirements, and liquidated damages.
How does it handle variation claims?
Quillio maps variation claims against the contract's variation mechanism, identifies notice compliance, and analyses whether the claimed work is a variation, a directed change, or a scope item — with reasons.
Is construction technical data safe?
Yes — all project data stays on Australian-hosted infrastructure under the firm's tenancy, with row-level access controls and no external model training.
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