VIC mortgage registration checklist
Victorian mortgage registration is governed by the Transfer of Land Act 1958 and managed through Land Use Victoria. This checklist is for VIC solicitors and conveyancers registering a new mortgage.
This is a 12-step checklist for registering a mortgage on a Victorian Torrens title through PEXA and Land Use Victoria.
The checklist
Verify borrower identity
Complete VOI per Victorian Registrar's Requirements and retain evidence.
Obtain client authorisation
Obtain the borrower's client authorisation for electronic signing.
Check title search
Run a current title search and confirm registered proprietor, encumbrances, and priority.
Prepare mortgage form
Prepare the Mortgage of Land form in PEXA referencing the lender's memorandum of common provisions.
Confirm MCP registered
Confirm the memorandum of common provisions is registered at Land Use Victoria.
Assess mortgage duty
Confirm mortgage duty abolished in Victoria from 1 July 2004 and no duty payable.
Calculate lodgement fee
Calculate Land Use Victoria lodgement fee and account for it in PEXA.
Obtain lender execution
Coordinate digital signing by the lender's PEXA subscriber.
Coordinate with outgoing mortgagee
If refinancing, coordinate with the discharging mortgagee to release title.
Settle and lodge
Complete PEXA settlement and lodge the mortgage for registration.
Confirm registration
Run post-lodgement title search to confirm the mortgage is registered.
Send confirmation to lender
Provide the lender with registered title search and close the matter.
When this checklist applies
Use whenever acting for a lender on a new Victorian mortgage registration.
Common pitfalls
- Referencing a wrong or unregistered MCP
- Missing VOI evidence on the file
- Priority not confirmed against prior mortgages
- Lodgement fee missing from PEXA balance
- Registration confirmation not sent to lender
Run this checklist on a real matter
Quillio can prepare the VIC mortgage form, run this checklist, and confirm registration. See /practice-areas/property-lawyers or start a free trial.
General guidance for standard Victorian mortgage registrations. Adapt for collateral securities or commercial lending.
Use this checklist on your matter.
Quillio can run this checklist on a specific NSW conveyancing matter — confirm each item, calculate adjustments, and generate the supporting documents. The free trial requires no credit card.
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