Strata management plan review checklist
Strata purchasers rely on their lawyer to review the strata management statement, by-laws, levies, and minutes before proceeding. This checklist is for conveyancers acting on strata purchases across Australia.
This is a 12-step checklist for reviewing a strata management statement and supporting documents when acting for a unit purchaser.
The checklist
Obtain strata roll and certificate
Obtain the section 184 certificate (NSW) or equivalent in each jurisdiction with strata roll, financials, and by-laws.
Review current by-laws
Review registered by-laws covering pets, renovations, short-term letting, and parking.
Check quarterly levies
Confirm admin fund and capital works fund levy amounts and frequency.
Check special levies
Identify any current or anticipated special levies for remedial works or upgrades.
Review capital works fund balance
Assess the capital works fund balance against the 10 year capital works plan.
Review recent AGM minutes
Review the last 2 AGM and EGM minutes for disputes, works, or legal proceedings.
Check insurance cover
Confirm current building insurance, public liability, and workers compensation cover.
Check building defects
Identify any known defects, claims, or remediation projects underway.
Review common property
Review common property boundaries and identify any exclusive use rights.
Check litigation
Check for any current litigation between the owners corporation and third parties or owners.
Review management contract
Review the strata managing agent contract, fees, and expiry date.
Advise client on risks
Advise client on key risks, special levies, and restrictions before exchange.
When this checklist applies
Use before exchange on any strata purchase to assess risks disclosed in the strata records.
Common pitfalls
- Missing upcoming special levies not yet raised
- Overlooking registered by-law restrictions
- Ignoring capital works fund shortfall
- Missing litigation disclosed in minutes
- Not reviewing insurance cover
Run this checklist on a real matter
Quillio can review a strata certificate pack and flag risks for the purchaser. See /practice-areas/property-lawyers or start a free trial.
General guidance for strata reviews. Adapt to the relevant jurisdiction's strata legislation.
Use this checklist on your matter.
Quillio can run this checklist on a specific NSW conveyancing matter — confirm each item, calculate adjustments, and generate the supporting documents. The free trial requires no credit card.
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