Victorian conveyancing pre-settlement checklist
Victorian conveyancing runs through PEXA and turns on the Section 32 statement. This checklist walks through the standard pre-settlement steps for purchaser and vendor lawyers.
This is a 12-step pre-settlement checklist for Victorian conveyancing. It covers the Section 32 vendor statement, PEXA workspace readiness, stamp duty, adjustments, and the final inspection before electronic settlement.
The checklist
Review Section 32 statement
Check the vendor statement for completeness — title, planning, outgoings, notices, owners corporation, and GAIC disclosure.
Conduct title search
Order a current title search and confirm the registered proprietor, encumbrances, caveats, and any dealings in progress.
Check planning and zoning
Confirm the planning zone, overlays, and any growth area infrastructure contribution (GAIC) liability.
Order owners corporation certificate
For strata titles, order the OC certificate and review financial position, insurance, and any special levies.
Lodge duty online via Duties Online
Prepare and lodge the transfer for stamp duty assessment. Apply any first home buyer or off-the-plan concessions.
Create PEXA workspace
Create the PEXA workspace, invite the other side, mortgagee, and land registry. Verify VOI has been completed.
Calculate settlement adjustments
Adjust rates, water, land tax, and owners corporation fees to the settlement date.
Confirm finance approval
Confirm the purchaser has unconditional finance and the mortgagee has booked settlement in PEXA.
Complete verification of identity
Complete VOI for the client under the ARNECC standard. Retain evidence for seven years.
Conduct final inspection
Arrange the final inspection within 7 days of settlement. Confirm the property is in the same condition and chattels remain.
Prepare settlement statement
Issue the settlement statement showing the purchase price, deposit, adjustments, and balance owing.
Attend PEXA settlement
Sign off in PEXA at the scheduled time. Confirm funds have disbursed and title has transferred.
When this checklist applies
Use this checklist in the final week before a Victorian settlement. The PEXA and Section 32 steps are particularly important for off-the-plan and owners corporation matters.
Common pitfalls
- Missing GAIC liability on growth area properties
- Not reviewing owners corporation financials for special levies
- Calculating adjustments from the wrong settlement date
- Forgetting to apply off-the-plan duty concessions
- Skipping the final inspection within the 7-day window
Run this checklist on a real matter
Quillio reviews Section 32 statements, flags missing disclosures, and drafts settlement adjustment letters. See /practice-areas/commercial-lawyers or start a free trial.
This checklist is a general guide. Adapt for off-the-plan, commercial, and owners corporation matters with additional due diligence.
Use this checklist on your matter.
Quillio can run this checklist on a specific NSW conveyancing matter — confirm each item, calculate adjustments, and generate the supporting documents. The free trial requires no credit card.
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