Time Recording Efficiency Checker
This free tool assesses your time recording habits and identifies where billable hours are being lost. Answer a short questionnaire about your recording practices, and receive a personalised efficiency score with specific recommendations for capturing more of the work you already do.
What this tool does
The average Australian lawyer records only 60-70% of the work they actually perform. The gap is not laziness — it is friction: delayed entries, vague descriptions, and time spent on tasks that feel too small to record. This tool diagnoses where your recording habits leak revenue and gives you concrete steps to close the gap.
How to use it
- Answer questions about your current time recording method (software, manual, hybrid)
- Indicate how often you record time (real-time, end of day, end of week)
- Estimate the percentage of your work day spent on billable vs non-billable tasks
- Review your efficiency score, the estimated revenue gap, and prioritised recommendations
- Implement the top three recommendations and re-check in 30 days
What you'll learn
- Your estimated time recording efficiency score and how it compares to Australian benchmarks
- The most common points where billable time leaks out of your recording process
- How recording frequency and method affect your capture rate
- Specific, actionable steps to improve your recording habits without adding overhead
Interactive tool coming soon
The interactive Time Recording Efficiency Checker is currently in development. In the meantime, start a free Quillio trial — the time savings are real and measurable on your own matters within the first week.
Start free trialTool FAQs
How is the efficiency score calculated?
The score is based on your recording frequency, method, estimated billable percentage, and common leakage patterns. It is benchmarked against published utilisation data from Australian law firm surveys.
Is my data stored?
No. Your answers are processed in your browser and are not stored, logged, or transmitted to any server.
What is a good efficiency score?
Top-performing Australian firms achieve recording efficiency above 85%. The median is around 65-70%. Even a 5% improvement in capture rate can translate to significant additional revenue over a year.
Does this apply to fixed-fee firms?
Yes. Even fixed-fee firms benefit from accurate time recording — it informs pricing for future matters, identifies scope creep early, and supports profitability analysis by matter type.
What if I use practice management software?
The tool accounts for different recording methods. Practice management software with timers tends to improve capture rate, but the frequency and completeness of entries still matter.
Can I run this for my whole team?
The questionnaire is designed for individual use, but you can aggregate results across your team to identify firm-wide patterns. A team version is available in the Quillio free trial.
Test the savings on your own work
Quillio captures time automatically as you work — drafting, researching, reviewing — so you never lose billable hours to delayed or forgotten entries. Start the free trial to see passive time capture in action.
Efficiency scores and revenue estimates are based on self-reported data and published benchmarks. Actual results depend on your specific practice, billing model, and recording habits. This tool is an assessment aid, not financial advice.
Stop estimating. Start measuring.
The free trial is the fastest way to know whether AI saves you the hours this calculator estimates. No credit card, no sales call — sign up and measure the difference in your first week.
Start your free trial