Board papers that hold up to the Corporations Act.
Quillio drafts board papers, resolutions, minutes, and governance documents — structured for Corporations Act 2001 compliance, ASX Listing Rules, and the director duties framework.
Quillio drafts the board materials AU in-house counsel and company secretaries produce regularly: board papers, circular resolutions, minutes, director declarations, and shareholder meeting documents. I structure each document around the Corporations Act 2001 (Cth) obligations that apply, the ASX Listing Rules where the company is listed, and the director duties framework (ss 180-184). Drafts are ready for the company secretary's review and the chair's sign-off.
What changes
Drafting a board paper for a material transaction takes 4-6 hours — legal analysis of the transaction, director duties consideration, ASX disclosure assessment, resolutions, and the right structure for the board pack.
Quillio drafts the full board paper in 10 minutes — executive summary, legal analysis, director duties checklist, disclosure considerations, proposed resolutions, and supporting annexures. Company secretary and GC review the substance, not the structure.
From upload to output
Tell me the decision
Upload the transaction documents or brief me on the decision. I ask clarifying questions about the value, the counterparty, and whether the company is listed or proprietary.
I draft the board paper
Executive summary, background, commercial rationale, legal analysis, director duties checklist (ss 180-184 CA 2001), risk considerations, proposed resolutions, and recommended action.
I check ASX Listing Rules
For listed companies I assess continuous disclosure (LR 3.1), related party transactions (LR 10), and any required shareholder approval. I flag what needs to happen and when.
I draft the resolutions
Circular resolutions or in-meeting resolutions in the form required by the constitution and the Corporations Act. I flag any resolutions requiring 75% majority or shareholder approval.
You finalise and circulate
Export to Word or the board portal (Diligent, BoardPro, Board Intelligence). Company secretary reviews, chair signs off, board papers go out with the usual cycle.
What you can do with Quillio board paper & meeting drafting
- Draft board papers for material transactions and decisions
- Draft circular resolutions and in-meeting resolutions
- Draft board and committee minutes from meeting recordings or notes
- Produce director duties checklists against ss 180-184 Corporations Act
- Assess ASX continuous disclosure obligations (Listing Rule 3.1)
- Draft shareholder meeting notices and explanatory memoranda
- Prepare annual report legal sections (directors' report, remuneration report)
A real example
You are the company secretary of an ASX-listed mid-cap about to acquire a small competitor for $45m (approximately 8% of market cap). The board meeting is in four days and the board pack goes out tomorrow.
Upload the SPA, the due diligence summary, and the draft announcement. Tell Quillio the company is ASX-listed and the target is a private Pty Ltd.
In 12 minutes: a 14-page board paper with executive summary, commercial rationale, legal and regulatory analysis, ss 180-184 director duties checklist, ASX continuous disclosure assessment (the transaction is below the 25% LR 11 threshold but the announcement is required under LR 3.1), FIRB assessment (target is AU-owned so no approval needed), the proposed resolutions, and the recommended action. Drafted in the voice of the General Counsel.
Documents, jurisdictions, and practice areas
Document types
- Board papers and reports
- Circular resolutions (s 248A CA 2001)
- Board and committee minutes
- Director duties memoranda
- Shareholder meeting notices
- Explanatory memoranda
- ASX announcements
- Directors' reports and remuneration reports
Jurisdictions
- NSW
- VIC
- QLD
- WA
- SA
- TAS
- ACT
- NT
- Federal
Practice areas
- Corporate
- Commercial
- M&A
- Regulatory
Board Paper & Meeting Drafting FAQs
Does Quillio understand the Corporations Act director duties?
Yes. I structure board papers against ss 180-184 of the Corporations Act 2001 — duty of care and diligence (s 180), duty of good faith and proper purpose (s 181), duty not to misuse position (s 182), duty not to misuse information (s 183), and the insolvent trading rule (s 588G). Director duties considerations appear as a checklist in every material-transaction paper.
Can Quillio assess ASX Listing Rule obligations?
Yes. I flag continuous disclosure under LR 3.1, related party transactions under LR 10, shareholder approval thresholds under LR 7 and LR 11 (25% of assets), and the standard placement capacity under LR 7.1. I produce the draft announcement where required. Final call on whether something is price-sensitive is yours.
Does this work for proprietary companies, not just listed?
Yes. Most AU companies using Quillio for board papers are Pty Ltd — family businesses, VC-backed startups, professional services firms. I handle s 248A circular resolutions, s 248F meeting notices, and the standard minutes-writing conventions for proprietary companies.
Can Quillio draft minutes from a meeting recording?
Yes. Upload the recording (or a transcript) and I produce structured minutes — attendance, apologies, declarations of interest, decisions, resolutions with votes, and action items. Confidential minutes of sensitive discussions can be marked for chair-only review.
Will Quillio replace the company secretary?
No. I draft; the company secretary reviews, refines, and handles the governance process. The company secretary role is judgment-heavy (governance culture, board dynamics, chair relationship) and I do not substitute for that. I reduce the drafting time so the company secretary spends more time on governance and less on wordsmithing.
Can I use my company's template and voice?
Yes. I draft in your template and voice. Over time I learn the conventions your board prefers — the executive summary length, the tone, the standard sections — and the drafts get more "you".
Is board material confidential?
Yes. Board papers are among the most sensitive documents a company produces. Quillio runs on Australian infrastructure under SOC 2 Type II and ISO 27001; board papers never leave Australia and are not used to train any model. Access is controlled at the user level, with audit logs on every board paper access.
Try it on a current document.
The fastest way to test Quillio on board papers is to run it alongside your next board cycle. The free trial requires no credit card and no sales call.
Start your free trial