From a 90-minute client meeting to a signed-off file note in 6 minutes.
I listen to the recording, pull out the matters discussed, the decisions made, and the action items — then produce a file note in your firm's format so the file is up to date before the next call.
I extract structured file notes from client meetings, conferences with counsel, mediations, and internal case reviews. I separate matters discussed from decisions made and action items, attribute statements to the speaker, and output the note in your firm's standard file-note format. Built for AU practice — I understand solicitor-client privilege context, mediation confidentiality under the Evidence Act 1995 (Cth), and the chronology needs of a litigation file.
What changes
After a 90-minute property settlement meeting, you spend 45 minutes typing up the file note while it is still fresh — then another 20 minutes drafting the follow-up letter. The note is thorough the first time; by the fifth meeting that week, detail starts dropping.
I take the recording or your 2-minute voice summary and produce a structured file note covering attendees, matters discussed, advice given, client instructions, and action items — in your firm's format — in under six minutes. The follow-up letter of advice drafts alongside it.
From upload to output
Record the meeting or dictate a summary
Use a meeting recorder (Zoom, Teams, phone) with consent, or dictate a 2-4 minute summary straight after. I work from either.
I extract the structure
I identify attendees, topics, decisions, advice given, instructions received, and action items. Speakers are attributed where the audio allows.
Output a firm-format file note
The file note lands in your firm's standard template — attendees, date, matter reference, topics, decisions, action items with owners and due dates.
Chain to the follow-up letter
From the same meeting, I draft the follow-up letter of advice, confirmation email, or memo — pulling the relevant portions of the note through.
What you can do with Quillio meeting notes extraction
- Turn client meetings into firm-format file notes in minutes
- Extract action items with owners and due dates
- Draft follow-up letters of advice from meeting content
- Produce counsel conference notes in a form suitable for the file
- Capture mediation outcomes without breaching confidentiality protocols
- Generate internal case review notes for partner sign-off
- Pull settlement instructions from negotiation calls into the matter file
- Produce a chronology entry from each meeting for the matter timeline
A real example
You have just finished a 75-minute Zoom mediation preparation call with counsel and your commercial client. You need a file note, a brief to counsel for the actual mediation next week, and a short email to the client confirming the strategy.
Upload the Zoom recording. Tell me the matter reference and flag that the content is privileged preparation material.
In under 8 minutes: a file note structured as attendees / topics / strategic decisions / client instructions / action items (with owners and dates), a 2-page brief to counsel covering the agreed position and the fallback range, and a plain-English email to the client confirming the three strategic decisions taken on the call. All marked privileged preparation material.
Documents, jurisdictions, and practice areas
Document types
- Client meeting file notes
- Counsel conference memos
- Mediation outcome notes
- Internal case review minutes
- Settlement negotiation notes
- Expert conference records
- Directions hearing notes
- Pre-trial conference file notes
Jurisdictions
- NSW
- VIC
- QLD
- WA
- SA
- TAS
- ACT
- NT
- Federal
- NZ
Practice areas
- Family
- Commercial
- Litigation
- Criminal
- Employment
- Wills & Estates
- Personal Injury
Meeting Notes Extraction FAQs
Does recording meetings comply with AU privacy and evidence law?
Recording rules vary by state. NSW, VIC, and WA broadly allow recording of conversations you are a party to, but several jurisdictions require consent from all parties. I recommend getting express consent on the record at the start of any meeting. For mediations, recording is usually not permitted — in that case, use the dictated-summary workflow instead.
How does this handle privileged content?
I treat anything marked privileged as privileged — it stays in your matter file, is not used to train any model, and file notes are generated with privilege markings preserved. I run on Australian infrastructure under SOC 2 Type II and ISO 27001.
Does it work for mediations?
Yes — but mediations are usually confidential under the mediator's rules and Section 131 of the Evidence Act 1995 (Cth) for "without prejudice" discussions. The safer pattern is to dictate a summary straight after the session rather than recording it. I produce the file note from either input.
Can it attribute statements to specific speakers?
When the audio has clear speaker separation (separate Zoom tracks, or clearly distinguishable voices), I attribute statements to speakers. For single-channel recordings with overlapping voices, I produce an un-attributed summary of matters discussed.
What format does the file note come out in?
I match your firm's standard template. Most AU firms use some variant of: matter reference, date, attendees, topics discussed, advice given, instructions received, action items. I can adapt to any structure your firm uses.
Can I push the file note straight to my PMS?
Yes. Quillio integrates with the AU practice management systems most firms use — Actionstep, LEAP, Smokeball — and the file note lands against the correct matter automatically.
How is this different from general meeting transcription tools?
General tools give you a transcript. I give you a legal file note — re-structured for the file, with action items extracted, privilege markings preserved, and follow-up documents drafted alongside. Different output for a different purpose.
Try it on a current document.
The fastest way to test this is to run it against the next client meeting you record (with consent) and compare the file note it produces to the one you would have typed. Free trial, no credit card, no sales call.
Start your free trial