Every advice your firm has ever written, searchable in plain English.
I index your firm's precedents, advice memos, and closed matters into a searchable internal knowledge base — so juniors find the relevant prior advice in seconds, not days.
I build a firm-wide internal knowledge base from your existing work product — precedent clauses, advice memos, closed matter files, and internal research notes. Search is in plain English, retrieval is grounded in your actual prior work (not a general legal model), and access controls match your PMS permissions. The result: juniors and laterals find what the firm has written on an issue before, instead of re-researching or producing inconsistent advice. Built for AU firms — I understand matter structures, client confidentiality walls, and information barrier requirements.
What changes
A junior solicitor gets a question on a trust distribution issue. The senior knows the firm has advised on this three or four times in the past five years — but no one can find the memos. The junior spends 4 hours re-researching from scratch and produces advice that is subtly inconsistent with the firm's prior position.
The junior searches the knowledge base in plain English. In 15 seconds, I surface the three prior advice memos on the issue, summarise the firm's position, and link to the underlying documents. The junior builds on the firm's prior work; the output is consistent with the senior's view; the 4 hours go to something else.
From upload to output
Index the firm's existing work
I index precedents, advice memos, closed matter files, research notes, and template documents. The indexing respects your existing folder structure and PMS access controls.
Apply access controls
Information barriers (Chinese walls), matter-specific access, and team-level permissions are preserved. Users see only what their PMS permissions grant them.
Search in plain English
Ask "What is our position on trust income distributions to non-resident beneficiaries?" and I surface the relevant prior work with citations to the underlying memo or matter.
Build on prior work
New advice builds on firm precedent. New precedents land in the knowledge base automatically. Consistency across the firm improves over time, not degrades.
What you can do with Quillio firm-wide knowledge base
- Index firm precedents, advice memos, and closed matter files
- Search the firm's prior work in plain English
- Preserve information barriers and matter access controls
- Find the firm's position on recurring issues
- Onboard laterals and new graduates faster
- Identify inconsistencies between past advices on the same issue
- Surface the right precedent clause for a drafting task
- Build a searchable record of the firm's institutional knowledge
A real example
A mid-sized commercial firm with 40 lawyers, 12 years of matter history, and a precedent library that no one can find their way around. The managing partner wants laterals and juniors to be able to find the firm's prior work on any recurring issue.
I index 8,400 advice memos, 1,200 precedent clauses, and 18,000 closed matter files over two weeks. PMS access controls are mirrored. Information barriers are preserved.
A searchable knowledge base where a junior's plain-English question returns the firm's three most relevant prior memos, the applicable precedent clauses, and a one-paragraph summary of the firm's position. Onboarding time for a lateral drops meaningfully; advice consistency improves; the precedent library stops being the closed-matter graveyard it was before.
Documents, jurisdictions, and practice areas
Document types
- Precedent clause library
- Advice memos
- Closed matter files
- Internal research notes
- Template documents
- Practice notes (internal)
- CLE materials
- Firm opinions and position papers
Jurisdictions
- NSW
- VIC
- QLD
- WA
- SA
- TAS
- ACT
- NT
- Federal
- NZ
Practice areas
- Commercial
- Family
- Litigation
- Property
- Criminal
- Employment
- Wills & Estates
- Tax
- Regulatory
Firm-Wide Knowledge Base FAQs
How does this respect information barriers?
Information barriers (Chinese walls) are preserved. If a user does not have access to a matter in the PMS, they do not see it in the knowledge base — search results, summaries, and links are filtered at query time. For barrier-sensitive work, the index can be scoped to specific teams only.
What about client confidentiality?
Client matter content stays confidential. I run on Australian infrastructure under SOC 2 Type II and ISO 27001; content is never used to train any model; and the knowledge base is internal-only (not shared across firms or clients). Client-specific advice is returned only to users with access to that client's matters.
How is this different from Google-style search over our shared drive?
Shared-drive search returns filenames and keyword matches. I return substantive answers grounded in the content of the firm's prior work — "what is our position on X" returns the position, not a list of files containing X. The plain-English query pattern is what makes the knowledge base actually usable.
Does it handle precedent clauses?
Yes. I index precedent clauses separately from full advice memos, so a drafting question returns the relevant clauses directly. Each clause carries the matter context (what kind of matter it came from, what variation it is) so you pick the right version.
What about closed matter files?
Closed matter files are indexed with the original access controls preserved — the matter partner and the original team retain access; the wider firm does not automatically get access to matter-specific content. The value is in the firm-wide precedent and advice content, not in exposing closed client files.
How long does indexing take?
For a typical mid-sized AU firm (10-60 lawyers, 5-15 years of history), initial indexing is 1-3 weeks depending on volume. Ongoing indexing of new work is continuous and near real-time. No disruption to existing work while indexing runs.
Does it work for sole practitioners?
Yes — and it is often more valuable at sole practitioner scale, where the "knowledge base" is usually a single practitioner's memory and a folder hierarchy. I index your own prior work and make it searchable, which matters most for practitioners who handle recurring issues across years.
Try it on a current document.
The fastest way to test this is to index a sample of the firm's prior work for a practice area and ask the questions juniors commonly raise. Free trial, no credit card, no sales call.
Start your free trial